Procedures for Shipping Hazardous Material / Dangerous Goods
This section describes the process for shipping items from NMSU that are classified as Hazardous Materials (HM) under the Department of Transportation (DOT) regulations or as Dangerous Goods (DG) as defined by the International Air Transport Association (IATA) through a common carrier such as the U.S. Postal Service (USPS), Federal Express (FedEx), United Parcel Service (UPS), or other commercial carrier. The regulations governing the shipment of hazardous materials are complex and the personnel involved in the shipping process must have formal specialized, documented training to ensure the materials are properly packaged, labeled, and the appropriate shipping documentation is prepared and maintained. Items that are commonly shipped from NMSU that are classified as HM or DG include samples, bulk materials and equipment that contain one or more of the following:
• Hazardous chemicals,
• Biological materials,
• Radioactive materials,
• Lithium Batteries,
• Dry ice (discussed more below).
NMSU EH&S provides full HM/DG shipping services to the university community on main campus in Las Cruces. NMSU EH&S has the personnel who are training and have the technical expertise needed to ensure hazardous materials / dangerous goods are properly, safely and legally shipped. In addition, EH&S can certify other employees at both the main campus and remote NMSU facilities to ship HM / DG if necessary. The process and procedures for shipping HM/DG at NMSU is described in:
Procedures for Shipping Packages Containing Dry Ice (Only)
Dry ice is a regulated hazardous material / dangerous good under both the DOT and IATA regulations and is frequently shipped at NMSU. As with other HM / DGs, documented shipper training is required for anyone shipping dry ice, even if no other HM / DGs are inside the package. Because it is such a commonly shipped material at the university, NMSU EH&S has developed a targeted, simple training and certification process for employee’s who want to ship dry ice packages on their own without going through NMSU EH&S. Please use the following link to access the NMSU online Dry Ice Shipper Training:
Use the following resource documents to accompany the NMSU Online – Dry Ice Shipper Training
Alternatively, employees can also use the NMSU EH&S service to ship dry ice shipments like any other HM / DG as described in the Procedures for Shipping Hazardous Materials.
Hazardous Material Shipper Training & Certification Requirements
If necessary, individuals can be certified by NMSU EH&S to perform specific HM / DG shipping functions or to ship certain types of HM / DGs (other than dry ice) on their own. The training requirements and EH&S certification process for doing this are described in the:
Transportation of Hazardous Material in University Vehicles
Occasionally NMSU personnel must transport small quantities of materials in a vehicle that are classified by the DOT as Hazardous Materials, For many materials, there is an exemption under the DOT regulations called the “Materials of Trade” (MOT) exemption that allows employees to legally transport small quantities of the materials in private motor carriers for activities that directly support of the business. At NMSU these activities include activities that directly support a teaching, research, clinical and service purpose for the university. Materials transported under the MOT exemption are exempt from many of the formal requirements in the DOT hazardous materials regulations normally needed to ship and transport hazardous material. However, there are still some requirements that must be followed and there are specific limits on the types and quantities of materials that can be transported which are described in the