Meeting Summary (pdf)
Members Present:, Katrina Doolittle, , Connie DeBlieck, John Balog,
Mike O’Larey, Randey Bamford, Ida Baca, Lorin Gobble, Nancy Baptiste, Alfred
Valdez, Ronald Fisher, Mary Simmons, Stephen Lopez, Albert Parra
Members Absent: Teresa Burgin, Anne Hubbell, Joe Plamer; Lori McKee;
Benjamin Diven; Leigh DeRoos, Darrell Smith;; Jeff Witte; Angela Arvizo; Hugo
Vilchis; Manuela Quezada-Aragon; Carmen Gonzales; Dario Silva; Julie Weber; Rene
Yoder; Maureen Howard;; Tammy Anthony; Michael Abernethy; Sara Miller, Amy
Collins (for D. Pearse)
The meeting began at 3:05
K. Doolittle thanked everyone for attending.
There were no comments or corrections to the October meeting summary and
the document was unanimously accepted.
Draft HR Policies were reviewed. R. Yoder stated that changes submitted
by the committee were incorporated into the draft policy documents. She will
accept comments until January 5, 2009 and the committee would vote on the draft
policies at the February 10, 2009 meeting. She also said the draft policies
would then be submitted to D. Stuart, Associate VP for HR, L. Warren, D. Weir
and Sr VP J. Taylor for comment prior to submission to ACAP and Admin Council
for ultimate approval by the Board of Regents. The review and approval process
is expected to be completed in July 2009.
State of Emergency
K. Doolittle said that training personnel to the plan would enhance
understanding. S. Lopez asked how volunteers would be accounted for in the
plan. For example, will persons who volunteer to perform tasks outside of their
routine duties be eligible for compensation? R. Yoder asked that he forward an
email on this matter.
Social Distancing: The committee agreed that the practice of Social
Distancing is more appropriately written as a guideline than policy. R. Yoder
said that the NMSU Policy manual is being revised and the resulting manual will
separate policies from procedures. S. Lopez suggested that Social Distancing
being described in an appendix to the All Hazards Plan. There were no
additional comments on social distancing. The committee unanimously voted to
accept the draft social distancing policy.
Telecommuting: S. Lopez asked if the home would be subject to an
inspection? R. Yoder said telecommuting should be invoked for brief periods in
response to specific emergency situations and not a protracted event.
Supervisors should be empowered to authorize telecommuting and be able to
validate and monitor worker productivity.
Continuity of Operation Plans: K. Doolittle said 7 plans were submitted
and reminded those who have yet to submit a plan of the need to do so. She also
clarified that the signature of the Dean or Vice President is intended to ensure
their awareness of the plans for their respective area of responsibility. She
also commented that senior leadership “see value” to the plans. K. Doolittle
said that obtaining/generating an electronic version of COoP is in process. She
provided the following details;
The cost to use Banner for this purpose is prohibitively expensive.
The $10, 000.00 allocated for the purpose revising hardware, so it will
take time to re-classify this funding to be used for software.
UC Berkeley makes a “Freeware” software program available for planning
purposes, and the software was successfully customized by the U Indiana.
Freeware is user-friendly and has query and report capability.
K. Doolittle discussed the scope of CDPC planning with Sr VP Woods and
identified two areas of concern 1) loss of human resources and 2) loss of
physical resources. She asked if the committee had any interest in expanding
the scope of planning to include “All Hazards” and Emergency Planning. She
proposed building the plan using appendices for specific emergent cases for
dissemination and review by faculty senate and administrative departments. She
stated that the committee would need to expand the scope of planning and also be
re-named to reflect the expanded scope of planning.
K. Doolittle described 3N 0n Line, the new emergency notification system
that provides simultaneous phone, voicemail, and email notification.
Participation in at least one point of contact will be mandatory for all NMSU
students, staff, and faculty. Contact information can be revised as needed.
The notification process is in development.
S. Lopez introduced the Modified Emergency Medical System (MEMS) that Las
Cruces and Dona Ana County have jointly agreed to use. He stated an exercise is
planned for June of 2009. NMSU Health Centers will be designated as a point of
distribution (POD) of anti-viral medications for faculty, staff and students.
The expectation is to serve 10,000 persons in 24 hours. He went on to say that
is a rather modest figure, and that based on the NMSU experience with crowd
management and control practices at Memorial Stadium and the Pan American Center
he feels as many as 80,000 persons can be served in a 24 hour period. This
number is approximately 50% of the population of Dona Ana County.
K. Doolittle reminded everyone that the next meeting would be on
Tuesday February 10, 2009.
The meeting adjourned at
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